Commercial Invoice Template for United States
Generate carrier-ready Commercial Invoices for United States shipments. Exact FedEx M-1054, UPS Paperless, DHL MyDHL+ layouts. Incoterms® 2020, HS Codes, EIN, LETTER format. Zero retention — documents never touch our servers. Free up to 3/month.
receipt_longCommercial Invoice vs Proforma for United States Customs
check_circleCommercial Invoice — REQUIRED for United States customs clearance
- Final transaction values (not estimates)
- Legal demand for payment
- Basis for duty/tax calculation
- Signed declaration of truth
blockProforma Invoice — NOT accepted for United States customs clearance
- Quote/estimate only
- No legal payment demand
- Values may differ from final sale
- Use only for LC, permits, booking
→ Need a quote first? Proforma Invoice Template United States
ruleUnited States-Specific Commercial Invoice Requirements
| Field | Requirement | United States Specifics |
|---|---|---|
| Document Title | "COMMERCIAL INVOICE" | Mandatory — customs checks for this exact wording |
| Invoice Number | Unique, sequential | Must match packing list & AWB references |
| Invoice Date | Date of sale/shipment | Per 19 CFR 141.86 |
| Shipper/Exporter | Full legal name, address, EIN | EIN = EIN |
| Consignee/Buyer | Full legal name, address, EIN | EIN required |
| Importer of Record (IOR) | If different from consignee | DHL requires explicit IOR block; FedEx/UPS use 'Sold To' |
| Goods Description (per line) | What + material + use + brand/model | NO generic terms. E.g., 'Men\'s 100% cotton t-shirts, HS 6109.10' |
| HS Code (per line) | 6-digit minimum | 10-digit HTSUS for US import |
| Country of Origin (per line) | Where manufactured | Must match certificate of origin if claiming FTA |
| Quantity + UOM | Per line item | Must match packing list exactly |
| Unit Price + Total Value | Transaction currency | Currency: USD. NEVER $0. Fair market value for samples/gifts. |
| Incoterms® 2020 | Code + named place | e.g., FCA United (Incoterms 2020). Determines customs value basis. |
| Freight & Insurance | Separate line items if not in price | CIF/CIP include; FOB/FCA exclude. Customs may add to value. |
| Weight (Net/Gross) | Per line + totals | Kg or lb. Must match packing list & carrier AWB. |
| Packages + Marks/Numbers | Box count, shipping marks | Cross-validated with packing list |
| Export Reason | Sale / Sample / Gift / Repair / Return | FedEx: CPC code; UPS: Reason enum; DHL: 7-value enum |
| FTA Eligibility | USMCA / EU FTA / CPTPP etc. | USMCA certification as SEPARATE doc (not embedded) |
| Signature + Date | Authorized signatory | Typed name + title + date acceptable for EDI/Paperless |
printCarrier-Ready PDF Layouts for United States
ProformaFlow generates exact carrier layouts — not generic templates. Each button below downloads a PDF formatted to that carrier's official specification.
local_shippingFedEx
M-1054 (2-page)
12-digit AWB, CPC code, ETD badge, Mexico RFC / EU EORI fields
View FedEx CI for United States →local_shippingUPS
Paperless/EDI ready
1Z tracking, Sold To / Producer / Related-Not Related, USMCA separate, paper surcharge warning
View UPS CI for United States →local_shippingDHL
MyDHL+ format
10-digit AWB, 7-value export reason, 3-value export type, IOR block, payment method
View DHL CI for United States →picture_as_pdfPaper Size & Format for United States
Auto-Selected Paper Size
LETTER
US/Canada/Mexico/Chile/Colombia standard (8.5" x 11")
Generator auto-selects based on destination country, not your location.
Orientation
Portrait (vertical) — standard for Commercial Invoice
Packing List uses Landscape; Bundle (CI+PL) uses Landscape.
flagUnited StatesCustoms & Broker Requirements
Customs Specifics
CBP requires Country of Origin per line. De minimis suspended (Aug 2025). 19 CFR 141.86 mandates detailed descriptions.
Top Exports to United States
- • Semiconductors
- • Aerospace parts
- • Medical devices
- • Industrial machinery
- • Pharmaceuticals
Broker Requirements
Customs broker not required for importers, but highly recommended. EIN required. ISF filing 24h before loading.
handshakeFree Trade Agreements with United States
USMCA (MX/CA), US-Singapore FTA, US-Korea FTA. USCMA certification as SEPARATE document required.
⚠️ USMCA certification: Must be SEPARATE document, not embedded in CI.
report_problemTop United States Customs Rejection Reasons (and how we prevent them)
Generic description ("goods", "parts", "clothing")
Fix: Generator blocks vague terms; enforces material + use + identity per 19 CFR 141.86
Missing or invalid HS Code
Fix: Syntactic validation (6-10 digits); chapter lookup helper; blocks non-numeric
Value declared as $0
Fix: Hard block: unit value must be > 0 on every line
Missing/invalid EIN on buyer
Fix: Validates EIN format per {country.name} rules
Weight mismatch: CI vs Packing List vs AWB
Fix: Cross-document validation at blocking level — all three must match
Incoterms missing or vague ("FOB" without port)
Fix: Controlled vocabulary (11 Incoterms 2020); requires named place
FTA claimed without proper certification
Fix: USMCA certification generated as SEPARATE document (UPS requirement); EUR.1/origin statement for EU
checklistFree: United States Commercial Invoice Checklist (PDF)
Carrier-specific field checklist for United States exports: FedEx M-1054, UPS Paperless, DHL MyDHL+. Includes EIN format, HS code tips, Incoterms guide, and common rejection codes.
7-email nurture sequence (export tips, Incoterms, HS codes, carrier updates). Unsubscribe anytime.
Generate Your United States Commercial Invoice Now
Select carrier (FedEx/UPS/DHL), fill buyer/goods/terms, download carrier-ready PDF in 60 seconds. Free up to 3 documents/month. No credit card.
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